Detailed Guide to Enable and Configure POP and IMAP for Gmail

Last Updated On : Friday, April 25, 2014
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Gmail is the popular mail service from Google and this is one of the widely used mail service. With a single Gmail you can use all the Google products. Now in this post I’ve a small tip on how to enable the POP and IMAP settings for your Gmail.

What is POP3 and Mail?

POP [Post Office Protocol] and IMAP [Internet Message Access Protocol] which allows you to download the messages from Gmail’s servers onto your computer/devices, so that you can use your mail with a program like Microsoft Outlook and other mail client softwares, even when you aren’t connected to the Internet. Once the messages downloaded to your computer, you can use it offline whenever needed.

How to Enbale POP & IMAP Settings in Gmail :

1. Login to Gmail and navigate to “Settings” using the gear icon on the top right corner.

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2. Now point your mouse to “Forwarding and POP/IMAP” tab.

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3. Here you can have 3 different options.

a. Forwarding :
This feature will forward the mails receiving to your Gmail to some other mail, also you can filter the mails.

b. POP Download :
This is for to enable POP3 mail settings. You can enable and disable POP settings for your mail using the 3 different options as shown in the screenshot. Once you enabled the POP download, next you can choose the option to control the messages with POP. From the drop down select the desired option, which allows you to archive, delete, leaves a copy, keep messages in Inbox.

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Once all done, click on “Save Changes”. Once done, now you can configure the POP settings to your client softwares on your computer using the settings preferred by gmail.

Standard Configuration Settings for POP:

Incoming Mail (POP3) Server – requires SSL: pop.gmail.com
Use SSL: Yes
Port: 995
Outgoing Mail (SMTP) Server – requires TLS or SSL: smtp.gmail.com
Use Authentication: Yes
Port for TLS/STARTTLS: 587
Port for SSL: 465
Server timeouts Greater than 1 minute, we recommend 5
Full Name or Display Name: [your name]
Account Name or User Name: your full email address (including @gmail.com or @your_domain.com)
Email Address: your email address ([email protected] or [email protected]_domain.com)
Password: your Gmail password

 

If your client does not support SMTP authentication, you won’t be able to send mail through your client using your Gmail address.

If you’re having trouble sending mail but you’ve confirmed that encryption is active for SMTP in your mail client, try to configure your SMTP server on a different port (465 or 587).

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c. IMAP Access :
This is for to enable IMAP mail settings for your gmail. Using the radio select the settings desired for you. Once all done, click on “Save Changes”.

Standard Configuration Settings for IMAP:

  • Incoming Mail (IMAP) Server – Requires SSL
    • imap.gmail.com
    • Port: 993
    • Requires SSL:Yes
  • Outgoing Mail (SMTP) Server – Requires TLS
    • smtp.gmail.com
    • Port: 465 or 587
    • Requires SSL: Yes
    • Requires authentication: Yes
    • Use same settings as incoming mail server
  • Full Name or Display Name: [your name]
  • Account Name or User Name: your full Gmail address ([email protected]). Google Apps users, please enter [email protected]_domain.com
  • Email address: your full Gmail address ([email protected]) Google Apps users, please enter [email protected]_domain.com
  • Password: your Gmail password

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If your client does not support SMTP authentication, you won’t be able to send mail through your client using your Gmail address.

Also, if you’re having trouble sending mail but you’ve confirmed that encryption is active for SMTP in your mail client, try to configure your SMTP server on a different port: 465 or 587.

That’s all. You’re done. No more waiting, start using POP and IMAP settings for your Gmail and starting reading your mails right from the desktop, even you’re offline.

Related : POP3 and IMAP Access Configuration for Zoho Mail